How to Write on PDFs on Your Mac

Hello there! 👋 Are you someone who handles a lot of PDF files on your Mac? Do you find yourself needing to make annotations or add notes to these PDFs? If so, you’re in luck! Mac provides a built-in option for users to write on PDFs without the need for any external software.

Writing on PDFs can be a helpful feature for anyone who needs to add their own notes or highlight certain information on a document. Whether you’re a student studying for an exam, a professional working on a project, or simply someone who likes to keep their PDFs organized, being able to write directly on your PDFs can save you time and effort. So, let’s dive in and learn how to write on PDFs on Mac! 🖥️

How to write on PDFs on Mac

How to Write on PDFs on Mac: An Ultimate Guide

If you’re a Mac user, you might have come across PDF documents that require your signature or annotation. With the right tools, you can easily write and edit PDFs on Mac without the need for expensive third-party software. In this guide, we’ll show you how to write on PDFs on Mac using built-in tools and some third-party apps that can make your life easier.

Step 1: Use Preview to Write on PDFs on Mac

The Preview app that comes with your Mac is a great tool for viewing and editing PDFs. One of its features allows you to add text to PDFs. To do this:

  • Open the PDF you want to write on in Preview.
  • Click on the “Text” button in the top toolbar (it looks like a capital “T” in a square).
  • Click on the spot where you want to add text.
  • Type the text you want to add.

You can adjust the font, font size, and color of the text using the toolbar that appears when you start typing. You can also move the text box around by clicking and dragging it.

Step 2: Annotate Your PDF with Preview

Another great feature of Preview is its ability to annotate PDFs. You can use this to highlight text, add notes, draw shapes, and much more. To annotate your PDF:

  • Open the PDF you want to annotate in Preview.
  • Click on the “Markup” button in the top toolbar (it looks like a pen tip).
  • Choose the tool you want to use from the toolbar that appears.
  • Click and drag to add your annotation.

Some of the markup tools you can use include:

  • Highlighter
  • Underline
  • Strikethrough
  • Text box
  • Shape
  • Arrow

Step 3: Use Adobe Acrobat Pro DC to Edit Your PDFs

If you need to make more advanced edits to your PDFs, you might want to consider using Adobe Acrobat Pro DC. This is a paid app that lets you create, edit, and sign PDFs. Some of the features you can use include:

  • Edit text and images
  • Convert PDFs to other formats
  • Merge and split PDFs
  • Add security and password protection
  • Fill out and sign forms

You can download a free trial of Adobe Acrobat Pro DC from Adobe’s website if you want to give it a try.


Writing on PDFs on Mac is easy with Preview’s built-in tools. You can add text, annotate, and even fill out forms. For more advanced editing options, you can use Adobe Acrobat Pro DC. So next time you come across a PDF that needs your input, don’t worry – with these tools, you’ll be able to write on PDFs on Mac with ease.

Learn how to edit PDFs on Mac with ease by following our step-by-step guide. But first, make sure you know how to update Excel on Mac by clicking here.

Method 1: Using Preview

If you are a Mac user, one of the easiest ways to write on PDFs is by using Preview, a built-in app on your Mac computer. Here are the steps to follow:

Step 1: Open the PDF file with Preview.

Step 2: Once the PDF file is open in Preview, click on the markup icon located on the toolbar. The markup icon is indicated by a pen tip inside a circle.

Step 3: Choose the “Text” tool from the markup toolbar. The “Text” tool looks like a capital “T” inside a square.

Step 4: Click on the area of the document where you want to enter text, and start typing. You can also resize and reposition the text box according to your preferences.

Step 5: Save the changes once you’re done writing on the PDF. To do this, go to “File” on the menu bar and select “Save”.

Using Preview is an easy and quick way to add text to PDFs on Mac. However, this method only allows you to add plain text to the document. If you want to add more complex elements such as images, signatures, or form fields, you may want to try other tools or software.

Method 2: Annotating with Markup

If you need to make notes or highlight certain segments of text on PDFs, Markup is the application to use on your Mac. Markup offers a wide range of tools to help you annotate your PDFs according to your needs and preferences. Let’s explore how you can use Markup to enhance your PDF reading and note-taking experience.

Create a PDF Annotation with Markup

The Markup tool is very simple and user-friendly, allowing you to quickly create annotations and edits. To access Markup, you’ll need to launch the Preview app and open your PDF file using Preview. Once you open the file, hit the “Markup” icon in the Preview menu bar, which looks like a pen on a lined paper.

You’ll see a toolbar with a variety of Markup tools that you can use to annotate your PDF, including text boxes, shapes, highlights, and more. Select the annotation tool you want to use and start modifying your PDF document. To create a text box, click the “Aa” button in the markup toolbar, select the text box option, and click where you’d like to insert text onto the PDF. You can also highlight, underline, or strike through text, or draw a shape around the elements you want to emphasize.

Save PDF Annotations

After finishing your Markup annotations, preview them to ensure they are placed where you want. Once you confirm that everything is in the right place, save the changes you’ve made. Click the “File” in the menu bar, then “Export” or “Export as PDF” to save your annotated file. If you saved the file as a PDF, the annotations are automatically saved on the PDF file, including all the notes, comments, and changes that you’ve made. If you want to share the file with other people, you can save it in a location of your choice and email or share it with others as you normally would.

Customizing Markup Preferences

If you prefer annotating with a specific tool, such as a textured brush or a different color, you can customize the Markup toolbar to accommodate those preferences. To do this, open Preview and click on “Preferences” in the Preview menu bar. In the “Toolbars” section, click on the “Markup” button, and drag and drop the tools you prefer into the Markup toolbar. You can add, remove, and arrange the tools in any order that suits your needs.


Markup is a Mac application that offers a simple and straightforward approach to annotating PDFs on your Mac. With Markup, you can make your documents stand out by adding comments, notes, and highlighting important text sections. With practice, you’ll quickly master Markup, and you’ll be annotating your PDFs with ease.

Method 3: Using Adobe Acrobat Reader DC

If you’re looking for a multifunctional and efficient way to write on PDFs on your Mac, Adobe Acrobat Reader DC is a great tool to consider. This software is perfect for both personal and professional use and can help you annotate and edit PDFs efficiently.

Adobe Acrobat Reader DC comes with a diverse range of useful features, which makes it an excellent choice for those looking to embellish their PDF documents. The software enables you to add text boxes, sticky notes, highlight text, and draw shapes and lines, among other things. The best part? The software’s intuitive interface makes it easy to use, even for beginners.

If you’re looking to use Adobe Acrobat Reader DC to write on PDFs on your Mac, the first thing you need to do is download and install the software onto your computer. You can quickly obtain this by visiting Adobe’s download page and locating the appropriate version for your device.

Once you have Adobe Acrobat Reader DC installed on your Mac, you can follow these steps to start writing on PDFs:

Step 1: Open your PDF file in Adobe Acrobat Reader DC

After installing Adobe Acrobat Reader DC, launch the software and open the PDF file you wish to write on by clicking on ‘File’ and selecting ‘Open’ from the drop-down menu. Browse your document folder and select the appropriate file. Your PDF file should now open in Adobe Acrobat Reader DC.

Step 2: Select the annotation tool

Adobe Acrobat Reader DC comes with a wide range of annotation tools that you can use to write on your PDF. To access these tools, click on the comment icon in the toolbar on the right side of the screen. This will display a list of annotation tools, including sticky notes, highlight text, and more.

Step 3: Start writing on your PDF document

To start writing on your PDF document, select the appropriate annotation tool and click on the page where you want to write. A text box or sticky note will appear, allowing you to type or write your desired content. You can also drag and drop the box to move it to another location.

Step 4: Save your changes

Once you have finished writing on your PDF document, you need to save your changes. Click on the ‘File’ menu and select ‘Save’ to save the document to your computer.

In conclusion, Adobe Acrobat Reader DC is an effective tool for writing on PDFs on your Mac. Its built-in annotation feature makes it easy to add notes, highlight text, and draw shapes and lines on your documents. Plus, its intuitive interface makes it easy to use, even for beginners. So, if you’re looking for a reliable and efficient way to write on PDFs, consider using Adobe Acrobat Reader DC.

Cheers for now and happy editing!

There we have it folks, a comprehensive rundown on how to write on PDFs on Mac using varying methods. We hope you found this article useful and that it has equipped you to handle your PDF files with greater ease. Don’t hesitate to use our tips and tricks and be sure to come back to our website for more informative content.

Recommended Video : How to Write on PDFs on Your Mac

Leave a Reply

Your email address will not be published. Required fields are marked *