How to Sign a Document Sent by Email on Apple Devices

Hello there, dear reader! đź‘‹ Do you often receive important documents to sign via email, but find yourself unsure about how to sign them without printing and scanning them back? If so, then you have come to the right place! In this article, we will guide you through the simple steps of signing a document sent by email. đź’»

With the advancement of technology, it has become increasingly common for businesses and individuals to exchange documents via email. And while the concept of signing these documents electronically may seem daunting, it is actually a quick and straightforward process once you know how to do it. So, let’s dive in and learn how to sign a document sent by email, using nothing but your computer or smartphone! 📝

How to sign a document via email

Preparing Your Document for Signatures

When it comes to signing a document that is sent via email, it is important to make sure that your document is compatible with the recipient’s software and that it includes fields for signatures. Follow these steps to ensure that your document is ready to be signed:

Step 1: Choose the Right File Format

Before sending your document for signature, you need to choose the right file format. The most commonly used file formats for documents are PDF, Word, and Excel. However, not all software programs are compatible with all file formats, so it’s important to choose the right one.

If you’re uncertain which file format to choose, it’s best to ask the recipient which format works best for them. This will ensure that they can open and view the document correctly.

Step 2: Include Fields for Signatures

When creating your document, make sure to include fields for signatures. These fields will allow the recipient to easily sign the document and will make the process much smoother.

There are different ways to include fields for signatures, but the most common method is to use an electronic signature tool. These tools allow you to easily add fields for signatures and to track the status of the document as it is being signed.

Step 3: Test Your Document

Before sending your document for signature, it’s important to test it to make sure that everything is working correctly. This will ensure that the recipient can sign the document without any issues.

To test your document, send a copy to yourself or someone else and try signing it. Make sure that all the fields for signatures are working correctly and that the document is easy to read and understand.


Getting a document signed via email can be a simple and straightforward process if you take the time to prepare your document properly. By choosing the right file format, including fields for signatures, and testing your document, you can ensure that the signing process goes smoothly for both you and the recipient.

Using Markup Tools in Apple Mail

If you’re an Apple Mail user, then you’re in luck. With the app’s markup tools, signing a document sent by email is just a few clicks away. Here’s how you do it:

First, open the document attached to the email in Apple Mail. Once the document is open, you’ll see a markup tool icon at the top of the email. It’s the one that looks like a pen tip on a circle. Click that icon to access the markup tools.

Next, select the option to insert your signature. You can do this by either using your mouse or trackpad to sign your name directly on the document or by selecting the “Signature” option from the markup tools menu. If you choose the latter, you’ll be prompted to create a new signature by signing your name using your mouse or trackpad.

Once you’ve created your signature, you can save it for future use. To do this, click on the “Markup” button and select “Create Signature”. Then, use your mouse or trackpad to sign your name and hit “Done”. This signature will now be saved and accessible through the markup tools in Apple Mail.

Easy, right? With Apple Mail’s markup tools, signing documents sent by email has never been simpler. So go ahead and give it a try the next time you need to sign a document on the go.

If you’re having trouble viewing the document, you can try viewing it on your iPad which has built in support for PDFs.

Sending the Signed Document

Now that you’ve learned how to sign a document sent by email, it’s time to explore the next step: sending the signed document. This may seem like a simple task, but there are a few key things to keep in mind to ensure that your signed document reaches its intended recipient without any issues.

First, save the signed document onto your computer in a location that is easy to access and remember. Many email clients have a size limit for attachments, so make sure your document is saved in a format that is both readable and compact, such as a PDF file. This will ensure that your document can be easily opened and read by the recipient without causing any delays or compatibility issues.

Next, attach the signed document to your email. Many email clients have a feature that allows you to easily attach files to your emails. Look for the “Attach” or “Attach File” button and click on it to select your saved document. Once selected, the document will be uploaded and attached to your email.

When it comes to sending the email, there are a few best practices to keep in mind. First, make sure to double-check the recipient’s email address and any additional instructions they may have provided. You don’t want to accidentally send the document to the wrong person or forget to include important information that was requested.

Additionally, consider including a brief message in your email along with the signed document. This can be as simple as a friendly greeting and a quick note letting them know the signed document is attached. This personal touch can help ensure that your email doesn’t get lost in their inbox and will make it clear what the document is for.

Finally, send the email to the intended recipient and wait for their response. If you don’t hear back from them within a reasonable amount of time, don’t be afraid to follow up. A polite reminder can help ensure that the signed document is received and processed in a timely manner.

Additionally, if you need to create a PDF book for your documents, you can follow this step by step guide to make the process easy and efficient.

Alternative Signing Options

If you are not a fan of Apple Mail’s markup tools, there are still plenty of other options available to you. One popular option is to use a third-party electronic signature software. These types of programs allow you to easily sign your documents electronically and then send them back via email. There are dozens of different electronic signature software programs available, and each one operates a little differently, so be sure to do some research and find the one that works best for your needs.

Another option is to do things the old-fashioned way: print the document, sign it by hand, scan it, and attach the scanned copy to your email. While this method does require a little extra effort, it does have the benefit of being universally understood and accepted. Plus, there is something satisfying about putting pen to paper and physically signing your name!

Before signing a document sent by email, it’s important to know how to create a secure digital signature. This will protect your document from unauthorized modifications or access.

That’s it!

Now you know how to sign a document sent by email. It couldn’t be easier, right? Next time you receive an important email that requires your signature, don’t fret! Just follow these simple steps and you’ll be done in no time. Thanks for reading and remember to visit us again for more tips and tricks!

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