How to BCC in Outlook

Mastering BCC in Outlook: A Comprehensive Guide

In today’s fast-paced digital world, effective communication is key to successful business relationships, personal connections, and professional growth. Microsoft Outlook is one of the most widely used email clients globally, offering a range of features that help users streamline their workflow and maintain confidentiality when sending emails.

One such feature is BCC (Blind Carbon Copy), which allows you to send an email to multiple recipients without disclosing the recipient list. In this article, we’ll dive deep into how to use BCC in Outlook effectively, exploring its benefits, limitations, and best practices.

What is Blind Carbon Copy (BCC) in Outlook?

Before delving into the steps for using BCC in Outlook, let’s briefly explian what it means:

When you send an email with a CC (Carbon Copy), everyone on that list receives a copy of the message. However, when you use BCC, only the recipient addressed by “To” will receive your original email.

How to Send Email Using Blind Carbon Copy (BCC) in Outlook

Sending emails using BCC is relatively straightforward:

  1. Composing an Email: Start by opening a new email window or composing a reply to an existing message.
  2. Recipient List: In the “To” field, enter the names of the people you want to include as recipients. You can add multiple addresses separated by semicolons (;) or commas ().
  3. BCC Field: Below the “To” field, click on “Bcc:” and enter one or more email addresses you’d like to send a carbon copy to without including them in the original recipient list.
  4. Subject Line and Message Body: Write your subject line and compose your message as usual.

Benefits of Using Blind Carbon Copy (BCC) in Outlook

Here are some key benefits of using BCC:

  • Confidentiality: Keep sensitive or confidential information private by only including intended recipients on the original “To” list.
  • Time-Efficient: Save time and effort by not having to manually update multiple CC lists for a group of people involved in a single email conversation.

Limitations of Using Blind Carbon Copy (BCC) in Outlook

While BCC is an effective way to manage your recipient list, there are some limitations to keep in mind:

  • Limited Functionality: Unlike the “To” or “CC” fields, you cannot easily add attachments or format text while composing a message using BCC.
  • Recipient Notification: When sending an email with BCC, recipients may notice if someone else on their list (the original CC) also receives a copy of your message. This might lead to unintended consequences.

Best Practices for Using Blind Carbon Copy (BCC) in Outlook

To acquire the most out of using BCC:

  • Be Strategic: Use BCC thoughtfully when sending sensitive information or maintaining confidentiality.
  • Avoid Overusing it: Don’t overcompensate by exclusively relying on BCC, as this might raise suspicions among your contacts. Strike a balance with CC and “To” fields for optimal communication.

Troubleshooting Common Issues

When using BCC in Outlook, you may encounter occasional issues:

  1. Incorrect Email Format: Make sure the email addresses are formatted correctly (e.g., [email protected]).
  2. Recipient Limits: Be aware of recipient limits per message, which can impact your ability to send large emails.


Mastering BCC in Outlook enhances your communication skills by enabling you to share information discreetly with a selected group while maintaining the confidentiality of intended recipients. With these comprehensive instructions and best practices, you’ll be well-equipped to use this powerful feature efficiently and effectively in Microsoft Outlook.

Now that you’ve learned how to send emails using Blind Carbon Copy (BCC) in Outlook, apply your new skills confidently to streamline your workflow and strengthen your relationships with ease!