How to Use OneNote: The Ultimate Guide for DAPPS Lovers

Welcome, DAPPS Lovers! Are you someone who finds it hard to keep track of important information? Do you find yourself drowning in a sea of notes and reminders? Fear not, because OneNote is here to rescue you. OneNote is the digital note-taking app that allows you to organise and store all your notes, ideas and important documents in one place, accessible from anywhere, at any time. In this article, we will guide you through how to use OneNote and reap its benefits. So, without further ado, let’s dive in!

The Basics of OneNote: Getting Started

OneNote is a simple and user-friendly application. It is available on both desktop and mobile versions, whether you are using Windows or Mac or an Android or iOS device. To get started, follow these simple steps:

📥 Download and install OneNote on your device.
🆕 Create a new notebook.
📝 Add a section to the notebook.
📄 Create a page in the section.
🖋️ Start taking notes!

OneNote has a variety of features that make note-taking easy and efficient. Let’s go through some of the most important ones.

Note Taking

Note taking with OneNote is as easy as scribbling on a piece of paper. You can type your notes, use a stylus or mouse to write or draw, and even record audio notes. Additionally, OneNote allows for the insertion of pictures, screenshots, and links to websites. You can format your notes with bold, italics, and underline. The best part is that OneNote saves your notes automatically. Say goodbye to the constant fear of losing your hard work due to power outages or system crashes.

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If you’re a fan of organising, then OneNote is here to be your new best friend. With OneNote, you can easily organise your notes by creating sections and subsections, allowing you to categorise your notes and keeping them organised. You can label your notes with tags, making it easy to search for and find specific notes later. You can also create to-do lists, set reminders, and even share your notes with others.


With OneNote, you are not limited to where you can access your notes. Your notes are synced across all your devices, ensuring that you can access them from anywhere, at any time, on any device. Whether you’re on your desktop, tablet, or phone, your notes are always just a few clicks away.


OneNote is not just an individual note-taking app. It also allows for collaboration. With OneNote, you can share your notes with others, allowing for real-time collaboration. You can also create a shared notebook, where multiple people can add and edit notes together. Collaboration has never been so easy!

The Strengths and Weaknesses of OneNote

While OneNote has many strengths, it also has some downsides. Let’s look at some of the strengths and weaknesses of OneNote.


Unified Platform

OneNote is available on a variety of platforms, making it accessible to anyone, anywhere, regardless of their device. Whether you are using a Windows desktop, Macbook, iPhone, Android phone, or tablet, OneNote is available to you. This unified platform ensures that your information is always available, no matter where you are.

Easy to Use

OneNote’s user interface is simple and intuitive, making it easy for anyone to start organising their notes right away. Taking notes, organising them into sections, and searching through them is easy and quick.

Organisation and Categorisation

OneNote provides a great way to organise and categorise your notes. You can create sections, pages, and sub-pages, making it easy to categorise your notes into specific topics and subjects. You can also use tags to mark your notes, making them easy to search for later.

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OneNote’s real-time collaboration feature is great for teams or groups working on a project. Being able to share your notes with others and receive their feedback in real-time is a great way to stay productive and efficient.

Accessibility and Cross-Device Syncing

OneNote’s cross-device syncing ensures that your notes are always available to you, no matter where you are. You can switch between your devices and pick up right where you left off.


No Hierarchical Structure

OneNote does not have a hierarchical structure for organising notes, making it challenging to organise more complex projects.

Slow to Load

OneNote can be slow to load, especially when dealing with large files. This can be frustrating for those who need to access information quickly.

No Backup Features

OneNote does not have any backup features, which can be problematic for those who need to safeguard their information in case of a lost password or system crash.

The OneNote Table

OneNote has many features and tools to help you be more efficient and organised. Here is a table of some of the most important features and how to use them.

Feature Description How to Use
Note taking Take notes in any format you prefer, including text, handwriting, and audio Open a new page in a section and start typing or writing with a stylus. You can also record audio notes.
Organisation Organise your notes into sections and pages, and label them with tags for easy searchability. Create a new section or page, then add tags to label and categorise your notes.
Accessibility Sync your notes across all your devices for anywhere, anytime access. Sign in to OneNote on your devices and ensure they are all connected to the internet.
Collaboration Share your notes with others and collaborate in real-time. Use OneNote’s sharing feature to share your notes with others and allow them to edit.

Frequently Asked Questions about OneNote

1. Is OneNote free?

Yes, OneNote is a free application available on Windows, Mac, and mobile devices.

2. Can I use OneNote without an internet connection?

Yes, OneNote can be used offline, but syncing new or updated notes will require an internet connection.

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3. Can I backup my OneNote notes?

There is no built-in backup functionality in OneNote, but you can export your notes manually.

4. Can I share OneNote notebooks with people outside my organisation?

Yes, you can share notebooks with anyone by sending them a link or inviting them to access your notebook.

5. Can I import content from other note-taking apps to OneNote?

Yes, you can import content from other note-taking apps such as Evernote and Google Keep into OneNote.

6. Can I use OneNote for digital handwriting?

Yes, OneNote supports digital handwriting input, either by using a stylus or a pen tablet.

7. Can I password-protect my OneNote notes?

Yes, you can password-protect specific sections of your notebook, using your Microsoft account password.


OneNote is a great tool for those who want to stay organised and productive in today’s busy world. Its simple and user-friendly interface, cross-device syncing, and real-time collaboration features make it stand out from the crowd. While it may have some limitations, OneNote remains a valuable asset to anyone who wants to keep track of important information and stay organised on-the-go. We hope this article has given you a comprehensive understanding of how to use OneNote. So, what are you waiting for? Start organising your notes today!

Remember, the key to success with OneNote is to start small and build up over time. Take it one section at a time, and you’ll soon find yourself diving deeper into the powerful features and tools available to you. Happy note-taking!


The information in this article is provided “as is” and with all faults. While every attempt has been made to ensure that the information contained herein is accurate and up-to-date, the author makes no guarantee, express or implied, as to the accuracy, completeness, timeliness, usefulness or appropriateness of any information or content contained in this article or otherwise obtained through the use of OneNote. The author shall not be liable for any damages of any kind arising from the use of OneNote or any information or content contained in this article.

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