Printer Offline? Learn How to Fix It

🔍 Introduction

Hello DAPPS Lovers, have you ever faced a situation where your printer is not responding, and it shows an “offline status?” It’s a frustrating issue that many printer users come across. Don’t worry, in this article we will discuss in detail how to fix this problem. We will guide you through various methods step-by-step so that you can troubleshoot the error. Without further ado, let’s dive deep into the article and discover new ways to fix the offline status of your printer.👍

🛡️ Strengths and Weaknesses of Printer Offline Status

The printer offline issue may occur due to several reasons such as unstable Wi-Fi connection, outdated printer drivers, errors in printer settings, etc. The problem can be frustrating, especially when you have to submit documents urgently. On the other hand, it is not a dangerous or harmful issue, and it can be resolved quickly without any hassle. 👎

Let’s dive into the several solutions below to fix the printer offline problem:

👉 Method 1: Check the Connection and Start the Printer Again

The first and easiest solution is to check the connection of your printer. You should check if your printer is connected well to your computer, both via USB cables, and Wi-Fi. The printer offline status might occur due to the communication problem between the printer and the computer. Try connecting the printer directly to the power source instead of a power strip and start it again.

Steps to Connect a Printer with Wi-Fi:

Steps Actions
1 Press the Wi-Fi button on the printer,
2 Select the Wi-Fi network on your computer
3 Enter the password in the console prompt
4 Press “Enter” to connect your printer to the Wi-Fi network

👉 Method 2: Set Your Printer to Online Mode

Your printer may show an offline status due to an error in the printer settings. Make sure your printer is not in “Use Printer Offline” mode. Follow the instructions below and change the settings of your printer from Offline to Online:

Steps to Set Printer to Online Mode:

Steps Actions
1 Go to “Devices and Printers” in the Control Panel
2 Right-click on the printer that shows the offline status
3 Select the “See what’s printing” option from the dropdown
4 Click on “Printer” menu and uncheck “Use Printer Offline”

👉 Method 3: Update Printer Drivers

Printer drivers play a vital role in the operating system’s communication with the printer to handle print jobs. If the drivers are outdated, it may cause the offline status of your printer. Follow the instructions mentioned below to update the printer drivers on your computer:

Steps to Update Printer Drivers:

Steps Actions
1 Open the Device Manager on your computer by typing “Device Manager” in the Start menu
2 Expand the “Print queues”
3 Right-click on the printer that shows an offline status and select “Update Driver” option
4 Select “Search automatically for updated driver software”

👉 Method 4: Reinstall the Printer

If you have tried all the above methods and still facing the offline status issue, consider reinstalling your printer. Reinstalling the printer will refresh your printer settings and may fix the problem. Follow the instructions below:

Steps to Reinstall Printer:

Steps Actions
1 Go to “Devices and Printers” in the Control Panel
2 Right-click on the printer that shows an offline status
3 Select “Remove Device” from the dropdown
4 Restart your computer and add the printer again

🎯 Frequently Asked Questions (FAQs)

1. How do I know if my printer is offline?

The offline status appears near the printer’s icon in the “Devices and Printers” section. You can also see the offline status in the printer settings tab.

2. Why does my printer say offline when it is connected?

There may be issues with the printer driver settings or unstable internet connection that may cause this problem.

3. How to bring a printer online?

You can bring the printer online by checking its Wi-Fi or USB connection, setting it to online mode, updating the printer drivers, or reinstalling the printer.

4. Why is my printer not responding?

Printer drivers, connection issues, or printer settings issues might cause the printer to not respond.

5. Can I print if my printer is offline?

No, you cannot print when your printer is in offline mode. You need to make sure your printer is in online mode to resume printing.

6. How to update printer drivers?

You can update the printer drivers by going to the device manager on your computer, expanding “Print Queues”, and selecting “Update Driver” in the printer that shows an offline status.

7. How to check the Wi-Fi connection of my printer?

You can check the Wi-Fi connection of the printer by pressing the Wi-Fi button on the printer and going to the Wi-Fi settings option in the control panel of your computer.

8. Can an outdated printer driver cause the offline status?

Yes, an outdated printer driver may cause the offline status of your printer.

9. Do I need to reinstall the printer to fix the printer offline status?

If all other methods fail to fix the issue, reinstalling the printer can be the last resort.

10. What to do if none of the methods work?

If none of the methods work, consider seeking help from official tech support from your printer company.

11. How to change printer default settings?

You can change the printer’s default settings in the “Printers and Devices” section in the control panel and selecting the printer’s properties.

12. How to troubleshoot network printer issues?

You can troubleshoot network printer issues by using Network Diagnostic Tools and checking the printer’s power supply and connection with the computer.

13. Can I fix the printer offline status on my Mac?

Yes, the above methods can also be used to fix the printer offline status issue on a Mac. The methods may depend on the OS version you are using and the printer you have.

💡 Conclusion

After discussing all the methods, we hope that you have successfully fixed the printer offline status issue. As you have seen, it may occur due to various reasons, but there is always a way to troubleshoot the problem. We highly recommend keeping your printer drivers updated to avoid such issues in the future. If you faced any difficulty or have any other questions, feel free to ask in the comment section.🙏


The authors are not responsible for any damages that may occur to the printer or the computer due to following the above-discussed methods. The users need to proceed with the solutions at their own risk and should refer to the official tech support of hardware providers if they face any difficulties.

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